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ISO 9001
Quality management system focused on traceability, process organization and continuous improvement.
Document translation services
Document translation services for U.S. procedures, companies and immigration filings. LinguaVox translates civil records, academic files, legal contracts and corporate material in 150+ languages.
150+languages
Since 2000
ISO 9001
ISO 17100
ISO 18587Documents serve different purposes depending on the institution requesting them. LinguaVox provides document translation services for immigration authorities, universities, state courts and corporate partners. Whether you are submitting civil records for a visa or translating vendor agreements for a company, the workflow is adapted to the file format, the target audience and the required certification level.
Every project is evaluated based on its final use. A birth certificate prepared for USCIS requires a different certification format than an internal corporate policy distributed to employees. We review your files to determine the necessary linguistic steps, formatting adjustments and delivery method, so the final document can follow the receiving institution's instructions.
Personal and immigration documents
Individuals frequently need document translation services for administrative and immigration procedures in the United States. We routinely translate civil registry records such as birth certificates, marriage certificates, divorce decrees, and adoption papers. When submitting files to immigration authorities or universities, these documents typically require a complete English translation accompanied by a signed certification of accuracy.
For academic purposes, we process university diplomas, course transcripts, and syllabus descriptions so that credential evaluation agencies can assess your educational background. We also translate police records, passport identity pages, and financial statements required for visa applications and affidavits of support. Our translators check that dates, institutional seals, signatures and civil registry terms are accurately reflected in English.
Corporate, legal and technical files
Companies often handle documentation that must work in more than one language. Our document translation services for corporate clients include the translation of legal contracts, non-disclosure agreements, corporate bylaws, and compliance policies.
We also process technical and operational files. This includes manufacturing manuals, safety data sheets, medical reports, software documentation, and marketing materials. These projects often involve complex file formats, with layout checks and industry-specific glossaries used when terminology must remain consistent across corporate files.
Translation in 150+ languages for Document translation services
LinguaVox manages translation projects in more than 150 languages. A significant portion of our U.S. requests involves Spanish to English translation, driven by immigration procedures and cross-border business with Latin America. However, we regularly handle documents from all over the world.
Clients routinely request complete English translations of documents originally issued in Chinese, Arabic, Vietnamese, Tagalog, Korean, Russian, Portuguese, Haitian Creole, Hindi, Urdu, Farsi, and Ukrainian. Each country has its own standards for civil registries, academic grading systems, and corporate formatting. Our translators apply their knowledge of these local conventions to produce an English document that is clear and appropriately structured for U.S. reviewers.
Evaluating files before translation
A clear sentence is not enough if a translation omits a stamp or misreads a legal abbreviation. When you request a quote, our project managers review the material thoroughly. We check the file type, assess the legibility of the scanned images, and confirm whether the receiving institution has issued specific formatting instructions.
If a document contains illegible handwriting, faded stamps, or missing pages, we will notify you before translation begins. This review reduces delays and helps the final translated document remain complete and ready for the intended submission.
Delivery formats: certified and notarized options
The delivery format depends on the purpose of your procedure. For most official uses in the United States, we provide a certified translation delivered as a secure PDF. This file includes the complete translation and a signed certification of accuracy, along with our company stamp. This format is commonly used for electronic submissions and standard paper filings.
If a specific court, attorney, or credentialing agency explicitly asks for a notarized translation, LinguaVox can arrange for the certification to be signed in the physical presence of a U.S. notary public. We coordinate this step through our contact in Michigan and then mail the physical document to your address. Notarization is treated as an additional service, as it involves extra postal time and fees, and should be requested only when the receiving institution requires it.
Processes and ISO standards
We manage document translation projects using structured organizational workflows. Multilingual corporate projects often incorporate translation memories and style guides to keep terminology consistent over time. Our operations are guided by ISO 9001 for project traceability, ISO 17100 for specific translation workflows, and ISO 18587 for human post-editing of machine translation when that workflow is requested for large-scale corporate content.
Request a quote for your documents
To start, send us clear scanned copies or photographs of your files. Specify the target language and inform us where the documents will be submitted. Our team will review the material and help you determine whether you need standard certified PDF delivery or if notarization and postal delivery are required, providing a detailed quote before work begins.
Quality controls for Document translation services
ISO 17100
Specific standard for professional translation services with independent revision.
ISO 18587
Standard used for human post-editing of machine translation when that workflow is requested.
Related services for Document translation services
Explore related services when your project combines certified translation, USCIS documents, business files, languages or state-specific delivery needs.
Frequently asked questions: Document translation services
Do I need a certified translation for my documents?
If you are submitting personal documents to immigration authorities, courts, or universities, a complete translation with a certification of accuracy is usually required. If the document is for internal business use or personal reading, a standard professional translation is usually sufficient.
How should I send my documents to get a quote?
You can upload clear, flat scanned copies or well-lit photographs through our website. Please make sure all text, stamps, and page edges are fully visible. If your document has stamps on the reverse side, include an image of the back as well.
Can LinguaVox provide notarized translations if a court requires them?
Yes. While standard certified translations are delivered by PDF, we can arrange for the certification to be signed before a U.S. notary public if your institution specifically requests it. This is managed through our Michigan contact, and the document is then mailed to you.
Do you translate medical reports and corporate contracts?
Yes. We handle a wide variety of corporate, medical, and legal documents. These files are assigned to translators who have experience with the specific terminology used in healthcare, law, or technical manufacturing.
Which languages do you translate into English?
We translate documents from over 150 languages into English. Some of the most frequently requested languages for U.S. filings include Spanish, Chinese, Arabic, Vietnamese, Tagalog, Russian, Portuguese, Haitian Creole, and Ukrainian.
How long does the translation process take?
The timeframe depends on the length of the document and the required delivery format. A standard one-page civil record delivered as a certified PDF usually takes a few days. Large corporate manuals or requests involving physical notarization and mailing will take longer.
Request a translation quote
Send the documents, specify the language and explain where the translation will be submitted. We will check whether you need certified PDF delivery, notarization or postal delivery.