+1 347 493 3907
ISO 9001
Quality management system focused on traceability, process organization and continuous improvement.
Medical translation services
Medical translation services for healthcare providers, pharmaceutical companies, medical device manufacturers and patients. Reports, clinical trials and healthcare documents in 150+ languages.
150+languages
Since 2000
ISO 9001
ISO 17100
ISO 18587Medical documentation requires careful terminology, confidentiality and a clear understanding of the intended reader. A clinical trial protocol, an informed consent form, a medical device manual and a hospital discharge summary are not translated in the same way. LinguaVox provides medical translation services for healthcare networks, pharmaceutical companies, medical device manufacturers and individual patients in the United States and abroad.
Medical translation is not only a matter of specialized vocabulary. The same information may need to be written differently for a physician, a patient, an insurance reviewer or a regulatory body. A discharge summary for a specialist should preserve clinical terminology, while patient instructions must be clear enough to follow safely. We define the workflow according to the document type, target language, reader and intended use.
Documents we translate for healthcare and life sciences
LinguaVox translates a wide range of healthcare, pharmaceutical and life sciences documentation. For patients, hospitals and clinics, we regularly translate medical reports, discharge summaries, laboratory results, surgical records, vaccination records, prescriptions and medical certificates.
For pharmaceutical companies and clinical research organizations, we translate clinical trial protocols, investigator brochures, informed consent forms (ICFs), patient questionnaires, case report forms and study documentation. Medical device manufacturers request translation of instructions for use (IFUs), software interfaces for medical equipment, safety manuals, labeling, product documentation and regulatory files used in market entry or post-market processes.
Managing medical terminology and confidentiality
Medical wording has to be precise, but it also has to suit the person who will use the document. A pathology report, imaging result or surgical record may require exact anatomical and clinical terms. A consent form, intake questionnaire or post-operative care guide needs language that remains medically accurate while being understandable for patients.
For long-term projects, clinical trials and extensive device documentation, LinguaVox can work with medical glossaries, translation memories and client-approved terminology. This helps maintain consistency in diagnoses, procedures, dosage instructions, adverse events, device components and study terminology across documents and languages.
Medical records and clinical research files often contain sensitive personal or corporate information. LinguaVox applies secure file-handling practices and confidentiality procedures when processing patient data, trial documentation and proprietary medical device information.
Translation in 150+ languages for Medical translation services
LinguaVox provides medical translations in more than 150 languages. In the United States, we frequently translate Spanish medical records into English for patients submitting foreign healthcare documentation to doctors, insurance companies, immigration authorities or attorneys. We also translate English medical content into Spanish for U.S. hospitals, clinics and healthcare providers that need intake forms, consent forms and care instructions for Spanish-speaking patients.
For global clinical trials and international medical device distribution, we coordinate multilingual projects. Medical documentation may need to be translated into German, French, Chinese, Japanese, Russian, Arabic, Portuguese, Korean or many other languages. These projects require careful terminology management and adaptation to the conventions and regulatory expectations of each target country.
Certified translations for medical and official use
The required delivery format depends on where the medical document will be submitted. Hospital policies, medical device manuals, patient materials and research papers are often delivered as standard professional translations in editable formats.
Some medical documents are submitted in official, legal or immigration-related procedures. Vaccination records, medical examination reports, foreign medical histories, insurance claim documents and court-related medical records may require a certified translation. In these cases, LinguaVox can deliver a secure PDF with the translation, a signed certification of accuracy and the company stamp.
If a specific legal, regulatory or insurance body explicitly asks for notarization, LinguaVox can arrange for the certification to be signed before a U.S. notary public. This service is coordinated through our contact in Michigan, and the physical document is mailed to the requested address. Notarization is an additional service and should be requested only when the receiving institution’s instructions require it.
ISO standards and quality control
Medical translation requires organized quality control. LinguaVox operates under ISO 9001 for project traceability and process organization. Our translation workflows are aligned with ISO 17100, which defines professional requirements for translator competence, project management and revision. For corporate workflows involving human post-editing of machine translation, such as large internal medical databases or reference material, we apply ISO 18587 when that service is requested.
Request a quote for medical translation
To request a quote, send us the scanned medical documents or corporate files you need translated. Please specify the target language and explain where the translation will be used, such as a hospital, USCIS, an insurance company, an attorney, a clinical trial team or a regulatory board. Our project managers will review the files, format and certification needs before confirming the quote.
Quality controls for Medical translation services
ISO 17100
Specific standard for professional translation services with independent revision.
ISO 18587
Standard used for human post-editing of machine translation when that workflow is requested.
Related services for Medical translation services
Explore related services when your project combines certified translation, USCIS documents, business files, languages or state-specific delivery needs.
Frequently asked questions: Medical translation services
What types of medical documents do you translate?
We translate discharge summaries, lab results, vaccination records, medical histories, prescriptions, clinical trial protocols, informed consent forms, patient questionnaires and medical device manuals. The workflow depends on whether the document is for patients, healthcare providers, insurers, courts or regulators.
Do I need a certified translation for my medical records?
A certified translation may be required if the records are submitted to USCIS, an insurance company, a court, an attorney or another institution. For a doctor’s informal review, a standard professional translation may be enough, but the receiving office should confirm its requirements.
Can you translate medical documents into Spanish for patients?
Yes. We translate intake forms, consent forms, discharge instructions and post-operative care guides from English into Spanish. The text is written to remain medically accurate while being understandable for Spanish-speaking patients in the United States.
How do you protect patient information?
Medical files are handled under confidentiality procedures and secure file-handling practices. We treat patient records, clinical trial material and proprietary healthcare documents as sensitive information throughout the translation process.
Can LinguaVox provide notarized translations for medical claims?
Yes, when a specific insurance company, attorney, court or agency requests notarization. Standard certified translations are normally delivered as PDFs, while notarized documents require signature before a U.S. notary and physical mailing through our Michigan contact.
Which languages do you handle for clinical trials?
We translate clinical trial documentation into more than 150 languages. Common languages include Spanish, German, French, Chinese, Japanese, Russian, Portuguese, Korean and Arabic, depending on the countries and study sites involved.
Request a translation quote
Send the documents, specify the language and explain where the translation will be submitted. We will check whether you need certified PDF delivery, notarization or postal delivery.