USCIS document translation services

Many immigration filings in the United States rely heavily on documentary evidence. When these supporting records are issued in a foreign language, they usually need to be translated into English before submission. LinguaVox provides USCIS document translation services, focusing on the specific formatting, terminology, and certification requirements used for civil, academic, financial, and legal records.

Different types of petitions require different types of documents. Whether you are assembling a family-based immigration packet, applying for an employment visa, or responding to a Request for Evidence (RFE), we prepare your foreign-language documents with a complete English translation and a signed certification of accuracy.

Common documents translated for immigration filings

Family-based petitions and status adjustments routinely require vital records. The most frequent requests we handle include birth certificates, marriage certificates, divorce decrees, and adoption papers. These documents must be translated in their entirety, ensuring that all names, dates, registry numbers, and issuing authorities are accurately transferred to the English version.

For student visas (F-1) or employment-based petitions (like H-1B or EB visas), the focus shifts to background and educational evidence. We regularly translate university diplomas, academic transcripts, professional licenses, and police records.

Additionally, many filings require proof of financial support or sworn statements. In these cases, we translate affidavits, letters of employment, bank statements, and foreign tax returns, paying close attention to numerical formats and financial terminology.

Preparing your documents for a quote

To ensure the translation is accurate and complete, we need to work from clear source files. When you request a quote, you can upload scanned PDF copies or well-lit photographs.

Please review your images before sending them. Ensure that no text is cut off at the edges, that there is no glare hiding important dates, and that any stamps on the back of the document are also scanned. If a project manager notices that a file is difficult to read, they will ask for a better image before confirming the project. It is always better to address legibility issues during the quoting phase than to deliver an incomplete translation.

Certified PDF delivery and postal options

For the vast majority of USCIS applications, we deliver the final translation as a certified PDF. This digital package contains your English translation along with our formal certificate of accuracy, signature, and company stamp. The PDF format is widely requested because it is easy to print for paper filings or upload directly to electronic immigration portals.

However, some procedures involve more than just USCIS. If you are submitting your translated documents to a specific state court, a university admissions office, or an attorney who requires wet signatures and notarization, we can accommodate that. LinguaVox can arrange for the certification to be notarized in the United States through our Michigan contact. We then mail the physical documents to you. Because this process adds mailing time and extra costs, we recommend verifying with your receiving institution whether standard PDF delivery is sufficient before requesting notarization.

Related services for USCIS documents

Review related document pages if your filing includes several civil, academic, identity or financial records.